On-time monthly financials
Finalized by an agreed deadline (not “mostly done”).
Venue CFO Services
On-time monthly financials, plus a forward plan you can operate from.
Close on a deadline. See margin by event type. Forecast cash before it gets tight — using your bookings pipeline, seasonality, and clean QuickBooks Online numbers.
- Venues $2M+
- QuickBooks Online required
- TripleSeat optimized
The goal is not “better reporting.” The goal is fewer surprises and faster decisions.
If any of this feels familiar, you are not alone.
- Revenue looks fine, but cash still feels tight (deposits + installment timing).
- Month-end takes too long, so decisions are made on stale numbers.
- Event mix shifts quietly change margin quality without showing up clearly.
- Bar margins should be strong, but they leak (COGS drift, comps, pours, pricing).
- Pricing changes don’t land when you think they do because bookings are made months out.
- You have systems (booking, POS, payroll), but they don’t tie out to the GL reliably.
Venues have timing and mix complexity. The fix is a clean close + a predictable CFO cadence that ties bookings, margins, and cash together.
What you get each month
A repeatable pack + operating meeting that turns numbers into decisions.
Booking pace + lead time
See demand timing and what it implies for pricing and staffing.
Margin by event type
Know what to push, what to fix, and what to stop selling.
Bar margin clarity
Track sales, COGS, and the drivers that move margin.
Cash timing + runway
Deposits and installment timing made visible before cash gets tight.
Seasonality plan
Volume and margin expectations by month (and location/entity if needed).
Monthly CFO operating meeting
60–90 minutes with an action plan and accountability tied to the numbers.
How it works
We keep it simple: standards first, then cadence.
Step 1 — Make the numbers dependable
If your close is inconsistent, forecasting won’t stick. We standardize the close and the monthly checks.
- Agree on a month-end deadline
- Reconciliations and tie-outs that catch drift early
- Deposit/deferred revenue handled consistently
Most venues start with a short “Finance Reset” sprint. If your books are already clean and on-time, we can sometimes skip straight to monthly.
Step 2 — Build the forward plan
We translate bookings into a month-by-month plan you can act on.
- Seasonality and volume expectations
- Event mix and margin drivers
- Cash timing from deposits and installments
TripleSeat is preferred because pace, lead time, and event mix are cleaner to report and maintain.
Step 3 — Run the monthly operating cadence
Every month: finalize, review, decide, assign owners, track actions.
- One agenda
- Clear owners
- Action tracking tied to the numbers
Standards we require
This is how we protect accuracy and keep the work predictable.
- QuickBooks Online required
- Month-end closed on a deadline (reconciled and finalized)
- Monthly exports available from booking system (TripleSeat preferred)
- POS payouts + payroll reports available monthly
- Deposit handling consistent month-to-month
- If historical data is messy, we fix it first as a paid cleanup sprint
We do not sell “forecasting” without a quality gate. Garbage in leads to garbage decisions.
Typical investment
Finance Reset (common first step)
$10,000 – $25,000
Typically 2–4 weeks depending on data cleanliness, entities/locations, and system complexity.
Monthly CFO cadence
$4,500 – $7,500 / month
Includes on-time monthly financials, forecast refresh, and the monthly operating meeting.
Optional add-ons available (bookkeeping/finance ops, filings support, payroll oversight).
Final scope and pricing are confirmed after a 15-minute fit call.
Fit check
A fit if
- You have real seasonality and a bookings pipeline that drives decisions
- Event types/packages meaningfully affect margin quality
- Bar/F&B margin matters and you want it visible
- You want a deadline-driven close and a monthly cadence
Not a fit if
- You are not on QuickBooks Online
- You want “a dashboard” but not standards or deadlines
- You are looking primarily for tax-return preparation
FAQ
Do you only work with TripleSeat venues?
No. TripleSeat is preferred because it makes pace, lead time, and event mix reporting cleaner. If you have consistent exports from another booking system, we can usually support it.
Can we keep our bookkeeper?
Yes. We can work with your existing team, but the close still needs standards and a deadline. If the current workflow can’t support that, we’ll recommend a change.
Do you do income tax returns as part of this?
Not in this offer. We provide a clean year-end package to your tax preparer so filing is painless.
How fast can we start?
If systems access is available, we can usually begin quickly. Most venues start with a short reset sprint, then move into the monthly cadence.
Want fewer surprises and a plan you can operate from?
Book a quick fit call. We’ll ask a few questions and tell you what we’d change first.